12. PROPOSALS AND ELECTION NOMINATIONS FOR ANNUAL GENERAL MEETINGS
- a) Any proposal or resolution for consideration, and voting thereon, at any AGM shall be submitted in full, via email, to the Commissioner. The proposal(s) or resolution(s) for consideration should arrive with the Commissioner not later than 2 weeks prior to the date of the AGM at which the proposal is to be considered and voted upon. Proposals or resolutions for consideration shall be circulated to those entitled to vote, via email by the Commissioner, at least 1 week prior to the AGM.
- b) Candidates wishing to run for election shall complete the “Candidate for Election Form” appended to the By-Laws and submit the completed “Candidate for Election Form” to the Commissioner. The completed “Candidate for Election Form” should arrive with the Commissioner not later than 2 weeks prior to the date of the AGM at which the election will take place. These forms shall be circulated to those entitled to vote, via email by the Commissioner, at least 1 week prior to the AGM.
- c) All candidates for election shall be members in good standing with a least 3 consecutive years affiliation to AFI.
Please note that the position of AFI President will be open for election, as are 3 positions on the AFI Board
13. VOTING ENTITLEMENT AT ANNUAL AND SPECIAL GENERAL MEETINGS
(a) The voting entitlement at AGMs and SGMs shall be:
i. Clubs with one or more Senior Kitted Teams that fulfils:
1) 80% or more of their scheduled senior kitted league games in their most recent senior kitted season (not including games that were not played/not completed where the club wasn’t at fault) – 3 votes per senior kitted team.
2) less than 80% of their scheduled senior kitted league games in their most recent senior kitted season (not including games that were not played/not completed where the club wasn’t at fault) – 1 vote per senior kitted team.
ii. Clubs with one or more Youth Kitted Teams that fulfils:
1) 80% or more of their scheduled youth kitted league games in their most recent youth kitted season (not including games that were not played/not completed where the club wasn’t at fault) – 1 vote per youth kitted team.
2) less than 80% of their scheduled youth kitted league games in their most recent youth kitted season (not including games that were not played/not completed where the club wasn’t at fault) shall not be eligible to vote/an extra vote.
iii. Clubs with one or more Flag Teams that fulfils:
1) 80% or more of their scheduled flag league games in their most recent flag season (not including games that were not played/not completed where the club wasn’t at fault) – 1 vote per flag team.
2) less than 80% of their scheduled flag league in their most recent flag season (not including games that were not played/not completed where the club wasn’t at fault) shall not be eligible to vote/an extra vote.
iv. The maximum number of votes a club can have is capped at 5 votes.
v. A representative of the unaffiliated members (AFI members not affiliated to a club) active in the most recently completed season (as defined in the by-laws) – 3 votes.
c) Elections will be conducted by the Scrutineers and shall be by secret ballot using the following procedure:
i) Those entitled to vote will be issued with a quantity of ballot papers equal to their voting entitlement.
ii) Voters should mark the ballot paper to indicate which candidate(s) they wish to put through to the run-off round of the election. The number of candidates they can mark should be equal to the number of position(s) needed to be filled in the particular vote.
iii) The number of candidates put through to the run-off round shall be equal to the number of position(s) needed to be filled plus one. Those with the highest number of votes shall go through to the run-off round. In the event of a tie for the final position(s) in the run-off round, all tied candidates shall go through.
iv). For the run-off round, all voters shall be issued with new ballot papers and should indicate which candidate(s) they wish to be elected. The number of candidates they can mark should be equal to the number of position(s) needed to be filled in the particular vote. Those candidate(s) with the highest number of votes shall be deemed elected. In the event of a tie for the final elected position(s), there shall be a second run-off vote between the tied candidates for the position(s).
a) No amendments to the Constitution shall be made except by a resolution validly proposed and seconded at an Annual or Special General Meeting supported by not less than two thirds of those present, entitled to vote and voting.
b) Changes to the By-Laws can be adopted by the Management Board by simple majority or by decision of an AGM or SGM.
c) Notice of proposed changes to the Constitution of AFI shall be forwarded to the Commissioner so as to arrive not later than 1 month prior to the date of the Annual or Special General Meeting.