The AGM of the IAFA will take place on Sunday 6th December 2015 at CityWest Hotel in Saggart, Dublin – commencing at 1pm.
Proposals:
Proposals for the AGM must be submitted in writing to the commissioner by Sunday 22nd November 2015. [by email to commissioner@americanfootball.ie or by post to 19 Castle Park, Clondalkin, Dublin 22].
Elections:
There are three Management Board positions up for elections as follows:
2 x Positions up for election as part of the regular 3 year cycle – currently occupied by Cillian Smith & Matt Craig.
1 x Position up for election as a result of the resignation of John Judge – the replacement Management Board member will be elected for the remainder of Mr. Judges term i.e. 1 year.
There will be a single election at the AGM. The 2 x candidates receiving the highest will be elected for a 3 year period and the 3rd placed candidate will be elected for the remainder of Mr. Judge’s term i.e. 1 year,.
Candidates who wish to put themselves forward for election shall complete the attached candidate for election form [see below] and submitt it to the Commissioner by Sunday 22nd November 2015. [by email to commissioner@americanfootball.ie or by post to 19 Castle Park, Clondalkin, Dublin 22].
Constitutional Amendments:
There are two Constitutional Amendments proposed for the upcoming AGM as follows:
- Management Board.
The following clause to be inserted to replace the current 5(e) clause.
“5 (e) The Management Board shall meet at least six (6) times each year. If any individual member of the Management Board attends less than 50% of the Management Board meetings between the date of the most recent AGM and the date of announcement of the next AGM, their Management Board position will be automatically deemed to be vacant and the vacancy will be filled as per the procedure outlined in 5 (d).”
Rationale – there is no set procedure for replacing Board members who have been unavailable for Management Board meetings.
- Finance.
The following clauses to be inserted to replace the current 14(a) and 14(c) clauses.
“14(a) With effect from 31st August 2015, the financial year of the Association will end on 31st August in each year.”
and
“(c) A copy of the audited accounts for the financial year ending on the previous 31st August shall be circulated to the Officers, Management Board and Designated Official of each club at least seven (7) days prior to the AGM.”
Rationale – Sport Ireland (which now includes the former Irish Sports Council) requires accounts to be passed before their mid year review date. Changing the financial year allows the accounts to be passed at the December AGM. Alternatively, the IAFA would have to move it’s AGM to late Spring, which is not practical given that our kitted seasons starts in early Spring. Starting a new financial year on 1st September also fits in with our cycle of work i.e. the old season ends in August and preparations for the following season start in September. The reduction in the time for circulating the accounts is to allow sufficient time for the accountants to produce the accounts given the much shorter timeframe between the end of financial year and the presentation of the accounts at the AGM. Sport Ireland has permitted the IAFA to make these changes to the financial year.
Documentation:
All relevant documentation for the AGM will be circulated 1 week in advance of the meeting. Delegates should take care to read the parts of the IAFA Constitution concerning the AGM and elections.
Cillian Smith
Commissioner
IAFA
Candidate for Election Form – to be submitted on a single A4 sheet of paper.
Candidate for Election
Election Type (e.g. IAFA Board):_____________________Date:_______________
| Name: |
| List Board Position(s) candidate is standing for: |
| Team Affiliation (if any): |
| Previous teams: |
| No. of Years as IAFL member: |
| Official (Y/N) Coach (Y/N) Player (Y/N): |
| Committee Experience | ||
| Organisation/Club | Positions | Dates |
| Additional information to be circulated to Team Managers
|